Equal Opportunity Summit Workshop Details

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Monday, April 10, 2017

This day will feature crucial information for workforce professionals and their partners regarding equal opportunity (EO) laws, roles and responsibilities and processes.

Who Should Attend:

  • Workforce frontline staff that work with job seekers (case managers, employment specialists, etc.)
  • Workforce program staff and leaders
  • State and local EO officers
  • Business services staff
  • All workforce partner staff, including rehabilitative services and adult education
     

8:15 – 9:00
Registration

9:00 – 10:15                       
Workshops 1

EO Law 101
This introductory session will cover who is protected by Equal Opportunity (EO) laws, what they prohibit, definitions for protected classes/categories as well as an overview of discriminatory practices. Disability and reasonable accommodation will also be discussed.
Presented by: Roger Ocampo, Chief, Compliance and Policy, Civil Rights Center, U.S. Department of Labor

Serving Transgender Customers at American Job Centers
Often the most misunderstood population, the transgender community is frequently discussed with regard to diversity and inclusion, and best practices for non-discrimination and accommodation are on the minds of many. This session will focus on awareness and understanding, data, best practices for non-discrimination, common manifestations of discrimination (at centers and in the workplace), and the current legal discourse regarding transgender persons, including federal, state and local protections.
Presented by: Michaela Mendelsohn, Founder, Trans Can Work/California Trans Workplace Project

Enhancing Access to Workforce Development Services for Autistic Job Seekers
This presentation by an autistic policy expert will discuss how workforce development systems can ensure full access for autistic job seekers. Learn about traits of autism, a neurological developmental disability, and barriers for autistic adults in employment as well as current initiatives of the U.S. Department of Labor’s Office of Disability Employment Policy. Gain tips and strategies for how American Job Centers can enhance services to improve employment opportunities for autistic job seekers. This presentation emphasizes individualizing services and tapping autistic adults’ gifts and talents to benefit employers. Session presented via teleconference.
Presented by: Scott Robertson, Policy Advisor, Youth Policy Team, U.S. Department of Labor, Office of Disability Employment Policy

10:15 – 10:30
Networking Break

10:30 – 11:45                     
Workshops 2

Roles and Responsibilities of an EO Officer
An introduction to the roles and responsibilities of an EO officer, this session will serve both newly-appointed EO officers and those with more experience. Understand which programs are held to CRC’s EO standards and discuss the nondiscrimination plan, meeting compliance, and how obtaining and understanding demographics plays into your role. The session will also highlight resources available to EO Officers and responsibilities as a liaison to the CRC.
Presented by: Carolyn Parsons, Equal Opportunity Officer, Department of Workforce Services, State of Utah; Danielle Smith, State Equal Opportunity Officer/Compliant and Grievance Officer, Division of Workforce Development, Department of Economic Development, State of Missouri

Limited English Proficiency Obligations
This session will cover prohibition of national origin discrimination and the obligation to provide services to persons with limited English proficiency.  The session will also provide planning tools to ensure that language services are provided to eliminate a barrier to employment and service delivery.
Presented by: Roger Ocampo, Chief, Compliance and Policy, Civil Rights Center, U.S, Department of Labor

SESSION CANCELLED - Welcoming Customers with Disabilities: What Does That Look Like in 2017?
Due to unforeseen circumstances, this session has been cancelled. We apologize for the inconvenience. As we all know, accessibility is complicated and although the principals stay the same, the details do not. Now that the Revised Section 508 Standards and Section 255 Guidelines have been published, learn how incorporating the WCAG 2.0 Success Criteria has improved and clarified accessibility requirements and will result in the creation of content that is more accessible, while being easier for authors to understand. Areas that will be addressed are physical accessibility and technology accessibility including documents and software, web and non-web content and applications.
Presented by: Robin Jones, Director, Great Lakes ADA Center

12:00 – 1:30                       
Lunch Session

Welcome from Charlie Mahoney, Michigan Works! Association Board Chair and video remarks from Brian Calley, Lieutenant Governor Brian Calley and Naomi Barry-Pérez, Director of the U.S. Department of Labor Civil Rights Center.

1:30 – 2:45                          
Workshops 3

Monitoring for Equal Opportunity Data Analysis – Supersession Part 1 
The first in a 2-part series, this session will provide an introduction to the types of discrimination and the monitoring tools used to prevent and eliminate potential discriminatory policies and practices.
Presented by: Roger Ocampo, Chief, Compliance and Policy, Civil Rights Center, U.S. Department of Labor

Section 188 WIOA Section 29, Part 38
Recipients under the Workforce Innovation and Opportunity Act (WIOA) are responsible for ensuring equal opportunity and nondiscrimination in programs and activities funded in whole or in part under WIOA. The specific requirements for recipients are contained in Section 188 of WIOA, and the Section 188 regulations administered by the Civil Rights Center of the U.S. Department of Labor. This session will provide an overview of the updated Section 188 regulations, focusing on the changes that are incorporated in the new regulations. Session repeats April 11 at 10:45 a.m.
Presented by: Lee Perselay, Senior Policy Advisor, Civil Rights Center, U.S. Department of Labor

Advancing Equal Opportunity: Strategies for Successfully Implementing WIOA's EO/188 Provisions - Supersession Part 1
Section 188 of the Workforce Innovation and Opportunity Act (WIOA) prohibits discrimination against people who apply to, participate in, work for, or come into contact with programs of the workforce system. WIOA also requires that American Job Centers be fully accessible physically and programmatically, offering accommodations and incorporating Universal Design.   

Join this session to learn about LEAD Center’s work with the Missouri Division of Workforce Development and their commitment to improving equal opportunity and access to their services statewide.  Learn how Missouri has adopted a statewide approach to increasing accessibility, using the Promising Practices in Achieving Universal Access and Equal Opportunity: A Section 188 Disability Reference Guide issued by the U.S. Department of Labor’s Civil Rights Center, Employment and Training Administration and Office of Disability Employment Policy.  Also, hear about WIOA from a disability perspective and approaches being implemented to engage workforce staff, job seekers and employers who use their services. 
Presented by: Jamie Robinson, Manager, Financial Empowerment & Workforce, National Disability Institute; Danielle Smith, State Equal Opportunity Officer/Compliant and Grievance Officer, Division of Workforce Development, Department of Economic Development, State of Missouri

2:45 – 3:00                          
Networking Break

3:00 – 4:15                          
Workshops 4

Monitoring for Equal Opportunity Data Analysis – Supersession Part 2
The second in a 2-part series, this session will continue providing an introduction to the types of discrimination and the monitoring tools used to prevent and eliminate potential discriminatory policies and practices.
Presented by: Roger Ocampo, Chief, Compliance and Policy, Civil Rights Center, U.S. Department of Labor

Sex Discrimination
Recipients under the Workforce Innovation and Opportunity Act (WIOA) are prohibited from discriminating on the basis of sex in providing any aid, benefit, service or training in their programs or activities. This session will provide an overview of issues regarding discrimination based on sex as well as discrimination based on pregnancy and the specific requirements in the WIOA Section 188 rule.
Presented by: Lee Perselay, Senior Policy Advisor, Civil Rights Center, U.S. Department of Labor

Advancing Equal Opportunity: Strategies for Successfully Implementing WIOA's EO/188 Provisions - Supersession Part 2
Section 188 of the Workforce Innovation and Opportunity Act (WIOA) prohibits discrimination against people who apply to, participate in, work for, or come into contact with programs of the workforce system. WIOA also requires that American Job Centers be fully accessible physically and programmatically, offering accommodations and incorporating Universal Design.   

Join this session to learn about LEAD Center’s work with the Missouri Division of Workforce Development and their commitment to improving equal opportunity and access to their services statewide.  Learn how Missouri has adopted a statewide approach to increasing accessibility, using the Promising Practices in Achieving Universal Access and Equal Opportunity: A Section 188 Disability Reference Guide issued by the U.S. Department of Labor’s Civil Rights Center, Employment and Training Administration and Office of Disability Employment Policy.  Also, hear about WIOA from a disability perspective and approaches being implemented to engage workforce staff, job seekers and employers who use their services. 
Presented by: Jamie Robinson, Manager, Financial Empowerment & Workforce, National Disability Institute; Danielle Smith, State Equal Opportunity Officer/Compliant and Grievance Officer, Division of Workforce Development, Department of Economic Development, State of Missouri

Tuesday, April 11, 2017

This day will feature crucial information for workforce professionals and their partners regarding equal opportunity (EO) laws, roles and responsibilities and processes.

Who Should Attend:

  • Workforce frontline staff that work with job seekers (case managers, employment specialists, etc.)
  • Workforce program staff and leaders
  • State and local EO officers
  • Business services staff
  • All workforce partner staff, including rehabilitative services and adult education
     

8:15 – 9:00                          
Registration

9:00 – 10:15                       
Workshops 1

State Nondiscrimination Plans
This session will cover the State's obligation to develop a Nondiscrimination Plan ensuring equal opportunity for all State programs and discuss what needs to be in the plan, including designation of Equal Opportunity Officers, data collection and recordkeeping, monitoring, complaint processing procedures and corrective actions/sanctions procedures.
Presented by: Roger Ocampo, Chief, Compliance and Policy, Civil Rights Center, U.S. Department of Labor

Disability Law
This session will cover the basic nondiscrimination requirements of the Americans with Disabilities Act, along with a discussion of the parallel provisions in Section 504 of the Rehabilitation Act and WIOA Section 188.
Presented by: Lee Perselay, Senior Policy Advisor, Civil Rights Center, U.S. Department of Labor

Welcoming Diversity
Learn about the importance of creating an opening and inclusive environment that welcomes staff and customers of diverse backgrounds and experiences. This session will focus on diversity classifications, working with diverse populations, cultural sensitivity and approaching sensitive conversation regarding race, color, gender, sexual orientation, religion, etc. Session repeats on April 12 at 9:00 am.
Presented by: Kiron Kothair, Investigator, Detroit Field Office, Equal Employment Opportunity Commission

10:15 – 10:45                     
Networking Break

10:45 – 12:00                     
Workshops 2

Recognizing and Preventing Sexual Harassment
Federal statutes, state statutes, municipal codes/ordinances and employee handbooks all define sexual harassment and prescribe rules and appropriate retribution. Gain clarity on sexual harassment laws and internal rules, preventing and recognizing harassment, investigative techniques and precautions, how to address hostile work environments and more. Session repeats on April 12 at 1:15 pm.
Presented by: Jeffrey J. Fraser, Attorney at Law, Miller Johnson Attorneys

Road to Re-Entry: Criminal Records, Ban the Box and Getting Back into the Workforce
Learn why re-entry efforts are important, for personal, public safety and employment reasons in today’s economy. Reentry experts will present common myths, discuss reentry barriers and solutions, “ban the box” efforts, how criminal background checks can create civil rights concerns and current EEOC guidance on the use of arrest and conviction records. Learn what you can do to educate yourself, employers and clients about this issue and what key resources are available to you to get returning citizens back into the workforce. Session repeats on April 12 at 10:45 am.
Presented by: Lolita Davis, Enforcement Supervisor/Outreach & Training, Detroit Field Office, Equal Employment Opportunity Commission; Clifford Hammond, Attorney, Foster Swift Collins & Smith PC

Section 188 WIOA Section 29, Part 38
Recipients under the Workforce Innovation and Opportunity Act (WIOA) are responsible for ensuring equal opportunity and nondiscrimination in programs and activities funded in whole or in part under WIOA. The specific requirements for recipients are contained in Section 188 of WIOA, and the Section 188 regulations administered by the Civil Rights Center of the U.S. Department of Labor. This session will provide an overview of the updated Section 188 regulations, focusing on the changes that are incorporated in the new regulations. Repeat of April 10, 1:30 p.m. session.
Presented by: Lee Perselay, Senior Policy Advisor, Civil Rights Center, U.S. Department of Labor

12:00 – 1:15                       
Lunch

Content of the Summit is mainly focused on laws and policy that surround a diverse workforce - how to interact, what to avoid, what is/is not appropriate in the workplace, etc. During lunch, we want you to reflect on how much actual words and images matter in promotional materials, marketing and outreach efforts. We know that not all bias in images, ads and promo pieces is done with malice, but we all bring different experiences to situations and implicit bias creeps up even without recognizing it. A presentation with examples of both diversity and inclusion represented well and some that completely miss the mark will be shared. Participants are encouraged to discuss these examples over lunch.  A set of questions will be available to prompt discussion of what you see.

1:15 – 2:30                          
Workshops 3

Complaint Processing Procedures
This session will begin with a brief overview of the laws applicable to USDOL financial assistance recipients and who is considered a recipient before diving into the details and requirements of processing complaints of alleged discrimination against WIOA recipients. Learn who can file complaints, different types of complaints, information required, acceptable formats and timeframes, record-keeping requirements and how these claims are processed, evaluated and resolved.
Presented by: Carolyn Parsons, Equal Opportunity Officer, Department of Workforce Services, State of Utah; Danielle Smith, State Equal Opportunity Officer/Compliant and Grievance Officer, Division of Workforce Development, Department of Economic Development, State of Missouri

HR Consultation: Who's Lawfully Responsible for Hiring Practices and Decisions?
HR consultants, recruiters and one-stop business services staff work to help employers meet their hiring needs. This often includes helping employers with applicant assessment and defining acceptable applicant qualifications. The employer is ultimately responsible for applicant hiring decisions. However, there is a potential liability and/or responsibility for any third-party service provider involved in any process where the employer hiring decisions and/or directions violate equal employment opportunity and protected characteristic laws. This session will help you understand third party potential liability and responsibility.
Presented by: Jeffrey J. Fraser, Attorney at Law, Miller Johnson Attorneys

Reasonable Accommodation Basics and Policy Development
Reasonable accommodation is an important tool for overcoming barriers that prevent or restrict opportunities for employees and applicants with disabilities. This session will focus on the types of barriers that often require reasonable accommodation, how to recognize and handle reasonable accommodation requests, how to determine effective accommodations, and how workforce agencies and others can develop their own internal reasonable accommodation policies.
Presented by: Lee Perselay, Senior Policy Advisor, Civil Rights Center, U.S. Department of Labor

2:30 – 3:00                          
Networking Break

3:00 – 4:15                          
Workshops 4

Job Descriptions and Hiring Practices - What Can and Cannot Be asked?
This session will identify best practices regarding job postings and descriptions which are federal and state law compliant; discuss criminal history check requirements; address reducing potential discrimination claims; what can and cannot be asked in a posting, on an application, and during the interviewing process. We will define when employer preference crosses into potential legal liability. Session repeats on April 12 at 3:00 pm.
Presented by: Jeffrey J. Fraser, Attorney at Law, Miller Johnson Attorneys

Workplace Harassment
Learn to prevent, recognize and report workplace harassment, whether it's based on race, color, national origin, sex, religion, sexual orientation, age, disability, etc. This session will cover harassment laws, policies and procedures, reporting complaints and the Equal Employment Opportunity Commission's (EEOC) complaint process. Session repeats on April 12 at 9:00 am.
Presented by: Jamie Dickinson, EEOC Investigator, Detroit Field Office, Equal Employment Opportunity Commission

Michigan Works! Agency EO Officer Peer-to-Peer – By Invite Only
You understand your responsibilities as an EO Officer. You’re loaded up with information. This is an opportunity for you to discuss challenges, best practices, resources, policy development, strategies for staff improvement and additional training needs with your Michigan Works! Agency EO Officer peers.
Moderated by: Janet Bloomfield, Director of Policy, Michigan Works! Association

Wednesday, April 12, 2017

This day will feature updated information on hot topics relating to equal opportunity and populations at risk for discrimination.

Who Should Attend: 

  • April 10-11 audience, plus
    • HR professionals
    • All employers and business owners
    • Non-workforce system EO officers
    • Colleges and universities
    • Private recruiters
    • Staffing companies
    • Anyone who works with employers in the hiring process
       

8:15 – 9:00
Registration

9:00 – 10:15                       
Workshops 1

Welcoming Diversity
Learn about the importance of creating an opening and inclusive environment that welcomes staff and customers of diverse backgrounds and experiences. This session will focus on diversity classifications, working with diverse populations, cultural sensitivity and approaching sensitive conversation regarding race, color, gender, sexual orientation, religion, etc. Repeat of April 11, 9:00 am session.
Presented by: Kiron Kothair, Investigator, Detroit Field Office, Equal Employment Opportunity Commission 

Workplace Harassment
Learn to prevent, recognize and report workplace harassment, whether it's based on race, color, national origin, sex, religion, sexual orientation, age, disability, etc. This session will cover harassment laws, policies and procedures, reporting complaints and the Equal Employment Opportunity Commission's (EEOC) complaint process. Repeat of April 11, 3:00 pm session.
Presented by: Jamie Dickinson, EEOC Investigator, Detroit Field Office, Equal Employment Opportunity Commission


LGBTQ Updates from an HR Perspective
The legal and practical issues related to employees who fit lesbian, gay, bisexual, trans or questioning (LGBTQ) characteristics have been developing quickly. This is one of the most discussed HR issues. We will discuss the laws which currently protect the LGBTQ community; the current federal EEOC and state positions regarding LGBTQ as a protected class related to workplace discrimination; who gets to use which bathroom; and suggestions regarding how to consider approaching transgender transition in the workplace. This session will also provide context and clarity regarding common terms.
Presented by: Jeffrey J. Fraser, Attorney at Law, Miller Johnson Attorneys

10:15 – 10:45                     
Networking Break

10:45 – 12:00                     
Workshops 2

Road to Re-Entry: Criminal Records, Ban the Box and Getting Back into the Workforce
Learn why re-entry efforts are important, for personal, public safety and employment reasons in today’s economy. Reentry experts will present common myths, discuss reentry barriers and solutions, “ban the box” efforts, how criminal background checks can create civil rights concerns and current EEOC guidance on the use of arrest and conviction records. Learn what you can do to educate yourself, employers and clients about this issue and what key resources are available to you to get returning citizens back into the workforce. Repeat of April 11, 10:45 am session.
Presented by: Lolita Davis, Enforcement Supervisor/Outreach & Training, Detroit Field Office, Equal Employment Opportunity Commission; Clifford Hammond, Attorney, Foster Swift Collins & Smith PC

Social Media Discrimination and Harassment
This session will discuss how the social media phenomena have become a new platform to engage in employment discrimination and harassment. Employers must address social media with employees so employees understand the lines between work life and personal life. What is appropriate? Where are the lines drawn? How can social media play a role in workplace hiring practices? How can an employee’s social media presence impact the employee, co-employees and their company? Whose voice is it anyway? Get answers to these questions and more.
Presented by: Jeffrey J. Fraser, Attorney at Law, Miller Johnson Attorneys

Reasonable Accommodation
What is reasonable accommodation? Who is eligible? How does it work? How has your organization responded to those with physical and mental impairment to effectively serve them? Learn what reasonable accommodation entails, what your responsibilities are as an employer and how to effectively tap into an underutilized talent pool by accessing resources to help you navigate reasonable accommodation tools and techniques.
Presented by: Jamie Dickinson, EEOC Investigator, Detroit Field Office, Equal Employment Opportunity Commission
 

12:00 – 1:15                       
Lunch and Employer Panel

Walk the Talk: Modeling Workplace Equality 
Diversity and inclusion in the workplace are essential tools for success in today’s business world. Not only do these practices create an environment of trust, respect and tolerance, they foster long-term culture change toward recognizing, appreciating and utilizing the best talents of everyone.

Meijer, The Dow Chemical Company and Mercy Health are three Michigan-based businesses that are championing workplace equality through their dedication to diversity and inclusion. Learn what that means to their company, the advantages of having a diverse workforce and exciting programs and practices they employ to diversify their employee base.

Moderator: Charlie Mahoney, Board Chair, Michigan Works! Association and Owner/President, 4-M Associates

Panelists: Adrian Lewis, Eastern Region Market Director and Diversity and Inclusion Council Member, Meijer; Greg Pollock, North American Diversity and Inclusion Lead, The Dow Chemical Company; Kaslena Hussey, Human Resources Business Partner, Mercy Health

1:15 – 2:30                          
Workshops 3

EEOC Investigations - How We Do It - What We Look For - Understanding the Process
Learn more about the EEOC’s investigative process, including the Digital Charge System, Strategic Enforcement Plan and the Priority Charge Handling Procedures. The session will also cover what to expect once a charge has been filed, how evidence is reviewed and analyzed, how to resolve charges and record keeping.
Presented by: Gail Cober, Enforcement Supervisor/Outreach & Training, Field Director, Detroit Field Office, Equal Employment Opportunity Commission

Religious and National Origin Discrimination
This presentation will cover the EEOC’s updated Enforcement Guidance on National Origin Discrimination, explain the agency’s position on important issues in this area of employment law and discuss the prohibitions against national origin discrimination as applied to employment practices and personnel decisions. Highlighted topics will include the overlap of national origin discrimination with religious discrimination, language requirements in the workplace and job segregation.
Presented by: Omar Weaver, Enforcement Supervisor/Outreach & Training, EEOC Trial Attorney, Detroit Field Office, Equal Employment Opportunity Commission

Recognizing and Preventing Sexual Harassment
Federal statutes, state statutes, municipal codes/ordinances and employee handbooks all define sexual harassment and prescribe rules and appropriate retribution. Gain clarity on sexual harassment laws and internal rules, preventing and recognizing harassment, investigative techniques and precautions, how to address hostile work environments and more. Repeat of April 11, 10:45 am session.
Presented by: Jeffrey J. Fraser, Attorney at Law, Miller Johnson Attorneys

2:30 – 3:00                          
Networking Break

3:00 – 4:15                          
Workshops 4

Job Descriptions and Hiring Practices - What Can and Cannot Be Asked?
This session will identify best practices regarding job postings and descriptions which are federal and state law compliant; discuss criminal history check requirements; address reducing potential discrimination claims; what can and cannot be asked in a posting, on an application, and during the interviewing process. We will define when employer preference crosses into potential legal liability. Repeat of April 11, 3:00 pm session.
Presented by: Jeffrey J. Fraser, Attorney at Law, Miller Johnson Attorneys 

ADA, GINA and Wellness Programs
Attendees will gain a better understanding of the Genetic Information Nondiscrimination Act (GINA) of 2008, its purpose, basic rules related to employment, especially with respect to employee wellness programs. The session will also include an overview of the Americans with Disabilities Act (ADA) and how it intersects with GINA.
Presented by: Dale Price, Trial Attorney, Detroit Field Office, Equal Employment Opportunity Commission

Equal Pay/Wages
This session will discuss the wage differentials covered by both Title VII and the EPA, and cover EPA General Provisions, employer defenses, and factors other than traditional sex/gender gaps. Learn about remedies and relief.
Presented by: Lolita Davis, Enforcement Supervisor/Outreach & Training, Detroit Field Office, Equal Employment Opportunity Commission